Input material
Photos, client notes, site observations and messages can live in one place instead of disappearing into phones, email or chat.
Budpilot
A system for renovation and construction companies, from estimate to invoice.
Budpilot organises scope, client decisions, materials, documents and sales in one workflow. It is not generic software for every industry. It is being built around the everyday reality of renovation and construction teams.
Product in development
Estimate-first
The estimate is the centre of the process. Scope, documents, invoice and formal sales flow are built from it.
Why it exists
In construction work, chaos often starts when the estimate is disconnected from what happens later.
Scope lives in messages, photos stay on phones, decisions remain in people’s heads and the invoice is created at the end without enough context. Budpilot connects those parts into one path, starting from the estimate and ending with a sales document.
1
order from first estimate to invoice
2
less chaos between crew, office and client
3
faster document preparation
4
more control over scope and decisions
Workflow
From field material to a KSeF-ready invoice without scattering data across tools.
Budpilot is designed to support operations, not only administration. It follows the practical steps of the industry: collect material, structure scope, prepare the estimate, issue the document and keep control over the formal sales flow.
Estimate as the hub
Work scope, line items, materials, stages and decisions are organised around the estimate.
Sales document
The invoice does not start from nothing. It follows from the estimate that was prepared and accepted earlier.
KSeF and history
The document can be sent to KSeF while the system keeps the context and process history.
Intelligent support
AI should help inside the workflow, not sit beside it as another chat window.
In Budpilot, intelligent features work with material the company already has: photos, messages, descriptions, estimate items and decision history. The goal is not magic automation, but a faster route from messy input to an organised estimate.
Photos and field notes
Material from a phone or Telegram can become the starting point for scope and estimate work.
Estimate suggestions
The system can help prepare items, categories and descriptions, while the user stays in control.
Less retyping
Information from conversations, images and notes can enter the workflow without rebuilding everything manually.
Better context
Estimate, client, documents and decisions are connected, so the team understands why something was agreed.
Product screens
This is not just a slide promise. Budpilot already has the first workflow screens.
The views show the product direction: dashboard, Telegram AI estimate, line-item editing, activity calendar, invoices and KSeF status. The system is still evolving, but the workflow logic is already visible.
View sample estimate PDFStart dashboard
Telegram AI estimate
Estimate notes and assumptions
Estimate line items
Calendar and documents
Invoices and KSeF status
Documents and KSeF
Budpilot prepares companies for a cleaner digital sales document flow.
Renovation and construction companies need more order around invoices, sales data and documents. Budpilot is being designed so the invoice can be created from the estimate and then sent to KSeF with the process history preserved.
Benefits
What a company gains when the workflow runs in one system
- order from first estimate to invoice
- less chaos between crew, office and client
- faster document preparation
- more control over scope and decisions
- work with photos, Telegram and field material
- readiness for KSeF workflows
- one coherent system instead of scattered tools
Who it is for
For companies that want to grow professionally without adding unnecessary bureaucracy.
Budpilot is being designed for owners, field teams and office staff. It shortens the path from the first client decision to a sales document and gives the company better control over what was promised.
Business owner
Sees scope, estimate status, documents and formal sales data without hunting across tools.
Field team
Can pass photos and site information in a way that is useful later in the process.
Office
Gets structured data for documents, invoices, client history and settlements.
Early access
Budpilot is still being built, but early companies can already influence its direction.
If you run a renovation or construction company, let’s talk about your path from first client agreement to invoice.
Talk about Budpilot